IDS mtg notes 4/7/09

* = To Do
! = Alert
? = Question
- = Ongoing

RJ
Inline quiz on the gamegarden
Tech 3010

JR
- Course backups - almost finished

Ken
Marsha Haynes - Career Services Orientation
ITR mtg
! Tyrel "T-Bone" is in charge of ITR web page

T-Bone
- MGMT 3430 Pulled apart epack and made Web links in Vista

Dorothy
CLSS 1010 finished, sending to JR

Janel
- Len Pugh content reviewed
- John McLean content reviewed, discussed

Kevin
Finished SWF learner
! Will be working on dotProject
! Japanese

Shaline
* SOC 1010 powerpoints
- TECH 3400 course with Marc
* ART

Travis
* DENT look, will send to Jared and Janel
* YouTube EDU - make dP Project and Tasks;
John can get the YouTube EDU account through Ray?

Adam
TECH 3010 video done; get with John to approve the video
Need Political Conversations from Jared

Jared
* Political Conversations blurb
ITR reviewed
Proposed DE instructional bonus system
! Giving presentation today on online cheating
Course content coming in for DENT, MGMT
- Chou's epack

IDS mtg notes - 3/31/09

I'm going to get back in the habit of posting our IDS meeting notes here on the unit's blog.

* = To Do
! = Alert
? = Question
- = Ongoing

Tyrel
Moodle selective release
-Course backups
!WebDav needs to work on backup computer
*Janel will send Hwang's UVID to Tyrel
*Tyrel try to hunt down the PHP/mysql XML metadata system
*Move RSS onto desource.uvu.edu

JR
-Course backups

Ken
Learned about SVN; svn.uvu.edu; WebDevServices uses it
*Set up SVN for us with UVIDs
dotProject hosted by UVU
*Working with WDS to consolidate our dP servers
Flex is the AWESOMEST!

Jared
!Order software
*ITRs
Course content in
-Prototyping
TTIX tentative schedule is up
*Remind Marc of course ID
!Meeting with Lori and Mike today

Shaline
-Course backups
Ready to work on SOC etc

Janel
Content from Len Pugh in
!May have to revise CLSS course
Waiting for stuff from George for internship
-Advanced tech online class
-Copyright class
*Janel will identify important course criteria

Travis
DENT looks ready for internal review
*Jared will come down to T's office to review them
Helped SC with pens, Wendi with faculty training conference
iTunes U - structure and metadata docs delivered. Apple servers have 500gb to the institute; our own server, just provide them the RSS
!Ray Walker has access to iTunes U. He can give access to DE to a section or portion
*Write justification email and send it to John to send it to Ray

Adam
-Finishing Political Conversations DVDs

Dave W.
-Telephone services video; rough cut ready
1310 video; adding b-roll to enliven
-Ensure that video size is consistent
-Investigating Flash streaming

RJ
*Buy CS4
-Online degree proposal form

Directors Mtg Notes, Feb 9, 2009

Reminded Vicki to find out about my open ed grant $?
Plan to put in a Summer U proposal re. WikiLearn
John says let's also do Cheatability Rubric
Waiting on feedback for Dev Comp Proposal from John
Preparing a WCET Web 2.0 online presentation Scott L
Travis - Video Project Form? He'll get on it soon

Directors Mtg Notes: Feb 2nd, 2009

Here's what I reported in today's Directors Mtg:

TTIX proposals are in
- SLC next year
Finished dev compensation research review
- recommendation this week
OER mtg with Nancy on Tues
- Cc
Portfolio server testing
Jared out on Friday

No important announcements for IDS except painting is NOT going to happen in our temp offices and we can plan on being here till June.

Temporary Move to Admin Bldg

We have new temporary space in the Admin building, BA 205. There is room for everyone, so come by and plan to bring your computer over from LC.

I would like all developers to be "moved in" to this area by the end of next week (Feb 6), and back on a normal in-office working schedule. Coordinate with me or Janel or Ken if you need help moving equipment.

We'll be in this space as short as through mid-March or as late as summer, so bring enough equipment to complete your work, but not so much that it will be a pain to move again!

PS The rooms will be painted in the upcoming weeks, but I will try to communicate that down ahead of time so you can plan to work remotely those days.

Working Remotely Dec - Jan

As construction makes working in the Development offices more problematic, IDS Development staff will be allowed to work remotely until conditions improve.

You may work at any locations where you can commit full concentration to work, and have a reliable high speed internet connection. I recommend the new library, but home or other remote locations is acceptable if it does not interfere with your productivity or professionalism.

Guidelines

Staff are expected to:
1. Communicate changes in work location to all DE staff, and to any faculty you work with.

2. Have current schedule of work hours posted in Google Docs.

3. Work during the normal hours of 8am - 5pm, or as arranged with your supervisor.

4. Be "online" through instant messaging and e-mail during scheduled work hours.

5. Be available by telephone, and in an environment suitable for professional conversation.

6. Ensure that they have suitable hardware, software, and internet connections for work use. Monty will make Macbooks available for checkout, running both Windows XP and Mac OSX. Jared maintains the software library.

7. Meet collectively on-campus in the new library (room TBD) once a week, and to work several hours before or after the meeting in the same room.

If your supervisor or co-workers note significant problems arising from working remotely, these directions or guidelines may be modified.

DE Video Files on desource.uvu.edu

From here on out we'll be storing all new video files, whether those are streaming QT video or iPod-ready MP4s, on the server desource.uvu.edu. Shawn just set this up and should be sending me a general use FTP account soon.

The download.php (and, for streaming, refmovie.php) file that we use to force the download of an MP4 is available on this server as Dave Walker mentions.

Eventually we will need to move all existing TV courses to this server and change the URLs in all our uvsc.edu/disted/videos hyperlinks and RSS feeds.

We will also need the _dev_resources txt files on the G drive updated to reference desource.uvu.edu

All video files should be put in a dept/1010/in/last(6)first(2)/media/ folder, e.g.

desource.uvu.edu/dgm/2120/in/steinja/media/dgm2120-04.mp4

P.S. As a note for streaming video usage vs. iPod-ready download: use iPod-ready downloads for most video files. Use streaming only if copyright is an issue, or our audience is unable to download large files with no other alternative media.

IDS Services Weekly Ed Tech Meeting

Attending: Janel, Dorothy, JR, Ken, Tyrel, RJ, Jared

IDS Announcements/Decisions

IDS brainstorm mtg required only for first-time instructors; optional otherwise

Donate $ to Karen for Rick, Santa

Card for John at 11

Vista x-list: these will happen just before the semester starts

Moodle upgrades to 1.9.3 for Spring

Mahara demo next Thursday

Streaming vs Download of Videos - Most videos "iPod ready MP4s for download" unless copyright or accessibility of download

Bb Vista rollovers failing? e-mail Monty and Vista list* WikiLearn - tell faculty about it. How can we use it?

Working Remotely in Spring
At least 3 weeks in January--maybe more
Set your schedule and get them on Google Docs
Core FT hours 10 - 4
Always on IM
Phone near you
Meet each week with work hour padding
(schedule study room in library)
laptop for JR and Dorothy

JPNS 1010
Ken to research digital ink for writing assignments

TTIX
backend smoothing - Tyrel to set up mtg
6+ proposals are in and waiting to be rated

Ken: keep trying to roll dred (recreate if necessary)

IDS Services Weekly Ed Tech Meeting

Attending: Jared, Marc, Janel, Travis, Ken, Dorothy


To claim empty course development space in shell, name through administrative tab. Marc needs ten new development shells

Course Reviews:

TECH 3000 -- 15 week course

• Travis, have Walker get video streaming digitized for "The Secret" and other videos. Need address for streaming
• Decide how to format questions
• Discussed synchronous vs asynchronous discussions and activities through WIMBA. Better for students to be asynchronous in online course. John MacLean wants synchronous for creative brainstorming. We will build course and then try to convince him to use asynchronous
• Could we set up tutorial to help students with synchronous WIMBA? Flag synchronous activities with "live" to alert students that they need to meet timetable
• Are instructors committed to complexity of class? John ok, Richard may not be because of his time constraints
• We need a section in template that explains about Discussions- Jared had one and will put in template

BESC 4705 -- 15 week course

• Use built in "Course Goals." Any assignment can be associated with specific goal. Once built, it is a great feature, but is not being used
• Electronic portfolio: best way is to set up del.icio.us account and put in first lesson. Richard could check bookmarks each week- need to clarify electronic portfolio in Syllabus
• Has length of time listed to do each assignment- may be underestimated
• Change "L6 - Assignment" to "Discussions 6," etc. Combine continued discussions for ease of reference and so students can see all posts; will also help in instructor management
  
• In table of contents, change to "Assignment-Webquest" and "Quiz-Webquest" to clarify
  

TECH 3000 -- 15 week course

• Needs better description of table of contents
• Course looks ok

CA 1310

• Course has "in person" group activities. Need to figure out how to implement. Also, need to teach instructor group feature
  
• Could set up Discussions that is simply a student-led forum--could be ambiguous as to how much instructor looks at discussion
  
• Jared: No assessment of most objectives, so how are they measured? Objectives with "explain" or "describe" need essay questions, written paper, or discussion. Objective with "know" or "understand" can use multiple choice questions. Make objective and tasks compatible: either align activities to objectives or add new objectives for tasks.
  
• Discussed if instructor is committed to time involved in managing class

CLSS 2100

• Ready for review for ITR- looks great

Conference

• John has asked what conferences we plan to attend in coming year. (Can attend one conference for professional development, additional conferences if presenting) Fill out conference proposal form, which is turned in to Jared or Travis, then on to John for approval

NACE Pyramid -- Looks great; kudos to Ken (woof)

• Some text hard to read- perhaps need lighter font (not so blocky and bold)
  
• Too big to embed into page. Could have screen shot that is clickable

Japanese Flashcards

• Flashcards to be available online -- can import content into them
• Ken, talk to Gordon: generic is ready to go. Ken will try unicode. Generic English is good
• Iman wants to use template for Arabic
• Embed bottom of page with" "Flashcard tool courtesy of Utah Valley University Distance Education"
• Show flashcards at next meeting -- Website: John's Playstation Game Garden site?
• John to set up integration feature to add content, questions to file. If it works, will take multiple choice questions and turn into two-sided flash card with questions and answer
  

IDS Services Weekly Ed Tech Meeting

IDS Services Weekly Ed Tech Meeting
Attending: John, Jared, Travis, Janel, Ken, Dorothy (Marc attending Web Advisory Meeting)

• Travis - His department is planning Distance Ed retreat on Friday July 18, 8 am to 3 pm. Secret agenda will be submitted to John when completed

• Janel - CLSS class proposal to be launched spring semester.
• As instructor initially wanted fall semester, was sent to Elizabeth
• 24 spring sections, 36 fall sections
• Dual approach: Online coverage and Navajo cultural orientation (geared toward Navajo culture; culturally sensitive. Some questions as to what this entails)
• Travis wondered if any studies about how to make this culturally sensitive have been done; John thought that studies have already been completed
• Jared says we need to determine if the class is to be a) culturally specific (Navajo culture) or b) cross cultural (any culture)

• Ken - Internship training (Marsha Haynes)
• Students fill out form including coordinator, who they are working for, sponsor
• Automatically goes to Moodle
• Students take quizzes, orientation, get certified
• Coordinators are able to check on students, make change
• Time frame to complete:
• One day to get running, one day to style
• Needs to find out what they want for pdf certificate
• Will e-mail Marsha directly for list

• John
  
• Interested in tutorial on logins. Advantage is you don't have to manage logins; it shares it out of database
• Discussed future of Distance Education server
• Interaction with account management system; a new version of old contract management system that works
• Web Advisory Committee support- Ken (?) wanted Blackboard; ended up looking at Wikis, Blogs
• Would like an institutional Blog for staff, students
• Would be easier to implement, more successful for faculty, students

• Jared - WordPress Blog
• Open source Blogging software
• Has a couple of versions, great features, good content management systems
• Would like this for Dist Ed because you can create pages and also give permission to someone make new pages and edit pages
  

IDS Meeting Notes

Attending: Marc, Janel, Jared, Ken

1. Ken demo'ed Softchalk, a tool for adding JS-based course materials enhancement. We've planned to purchase 2 or more versions of Softchalk for use in online course dev. Ken will look into how it might work with templates.


2. Jared has a couple useful ed tech books, will blog & pass around.


3. Janel showed CLSS prototype. IDS gave some ideas for syllabus, restructuring to be more streamlined and usable.


4. Marc and Jared showed cheatability rubric, but the submit did not work.


5. Course progress report by all IDs. Will revisit next week.


6. Dorothy will be asked to make notes at IDS mtgs and post to blog.

Development Objectives & Measures - Spring 2008

At our end-of-semester planning meeting, IDS discussed the following objectives for Spring semester 2008:

Objective 1

Complete 1 course redesigns per ID.

Measure(s):

• Redesigned courses have superior usability over CEversions


• Significant new features of Vista are properly utilized


• Faculty guidance, input, and feedback is implemented


• Instructional Designers' all review redesigned courses

Objective 2

Publish Online Faculty Orientation Modules on the Web.

Measure(s):

• Relevant DE orientation content available via the Web


• Some number of assessments or interactions to gauge effectiveness


• Integrate Web content into DE Faculty Orientation process

Objective 3

Active engagement in opencourseware/open education movements

Primary measure:

• Ongoing


• Open licensing process in place


• Open Mod for Moodle 1.9 working


• Open Mod proposed for core Moodle

Secondary measure:

• Official OCWC membership status for UVSC


• OCW server running public


• 10 OCW courses on server


• Faculty buy-in

Objective 4

Create a Distance Education Intranet system for all units.

Measures:

• Increased access to departmental information.


• Better facilitation of departmental communication.


• Staff/area usage statistics and general feedback.

Objective 5

TBD

Development's End-of-Semester Planning Meeting (End of Fall 2007)

Current Org Chart

Having merged IDS with Media Design Services, our new org chart looks like this:

For the near future, IDS will still have semesterly staff meetings with Development + Instructional Technology, and Media Design Services separately to accommodate the large number of staff.

Fall 2008 Accomplishments

We related our semester accomplishments to the
IDS unit's primary responsibilities as an arm of UVSC Distance Education:

1. JR - Worked on putting ACCT quizzes into Moodle


2. JR - Set up Mimio on the whiteboard


3. Tylel - Authored initiation and review docs for usability testing


4. RJ - Set up DOS batch file to conduct weekly backups of network drive


5. Shaline - Retemplatized Building Codes course


6. Clark - TTIX Web site enhanced, including proposal rating system


7. Clark - Completed online facilitator page for Monty


8. Ken - Assisted in completing JPNS 1010; continuing to fix up the course using Flash skills


9. Ken - Planned and began CSSE Web-based sign-up and Moodle-testing system


10. Janel - Upgraded Karen Poole's ECFS online assignments


11. Janel - Revivifying LSAC prior to Fall grant delivery date.


12. Becky - Editing and revised 18 chapters for MGMT 3320 online


13. Becky - Researched opencourseware initiative and drafted a open licensing proposal workflow


14. Cheri - Completed closed captioning of SOC 1010


15. Cheri - Laid out plans for expanding accessibility duties to the Web with Jared


16. Dorothy - Expanded skillset to include HTML, Respondus, etc.


17. Jared - New course development: MGMT 3320 Hybrid, JPNS 1010 IN, POLS 420R IN, and DGM 2120 complete redesign.


18. Jared - Presented a number of proposals and presentations: low-cost degree program to Board of Higher Ed, open licensing proposal to UVSC, Teaching with Technology series for FCTE, and OCW Merit Grant report.

Fall Objectives

We also examined how well we met our Fall objectives.

• Objective 1 was modified to read 1 course redesign per semester per instructional designer. I would like all IDs to be fully accountable to this for Summer 08.
• Objective 2 is considered on-going, though we are optimistic that two big advancements will be completed before summer: the Open Mod for Moodle 1.9, and open licensing of faculty-authored content.
• Objective 4 was the most well-accomplished on the list, and I think TTIX 08 has a chance at being the biggest and best yet.
• Objectives not accomplished were held over for Spring 08. Objective 3 and 5 are terminal for Spring and will not be held over again.

Out of the Office Policy

John e-mailed out a memo to the DE Directors this afternoon indicating that all absences should be

1. approved by your supervisor
2. reported to those who work under you

This is not much different from the existing IDS Leave Policy, but John does reiterate that team members should notify their staff of any unscheduled absence out of common courtesy.

Even if you don't have staff who report directly to you, the IDS Leave Policy asks that you inform "all team members who may be affected by your absence" if you're not going to be in as scheduled.

For my own part, I want to remind all IDS & DC team members that my weekly schedule, which does include frequent meetings and events both on- and off-campus, is nearly always up-to-date and shared with all of you in the Groupwise calendar. While it is not feasible for me to notify everyone each time I leave the office, you can discover my whereabouts by looking at my Groupwise appointments if you need me. If my Groupwise calendar is not accessible to you, or you don't know how to view my schedule in Groupwise, please let me know.

Additionally, you can count on me letting Travis and Janel know if I ever close up for the day unexpectedly.

New Course Proposal Signature & Review Process

A couple of things were clarified this morning in our weekly DE Directors' Meeting regarding new course proposals:

1. Dept Chair/Dean signature. We are going to proceed with seeking dept. chair/dean signatures at the course proposal step, not at the development compensation step. John K. has agreed that electronic signatures will be sufficient. We will need to build these into the online proposal submission and review system.



2. IDS has been charged with previewing all new course proposals in our weekly IDS meeting and making a recommendation for the IDS Director to communicate to the Senior Director. Senior Director will cover any final approval at the deans/VP level. We will need to make this process as streamlined as possible in the online system.